Is Your Solo 401(k) Recordkeeping a Nightmare?

As a busy entrepreneur, you wear many hats. Juggling business demands while ensuring your Solo 401(k) is compliant can feel overwhelming. Many business owners struggle with:

• Understanding complex contribution rules: Figuring out the difference between pre-tax deferrals, Roth contributions, profit-sharing, and other options can be confusing.
• Accurate recordkeeping: Tracking the source of every contribution and investment return is time-consuming and prone to errors.
• Confusing allocations: Ensuring investment income is correctly allocated to the right contribution "buckets" is critical but often overlooked.

Why Does Recordkeeping Matter?

Incorrectly allocating income can have serious consequences:

• Unexpected Tax Liabilities: You might end up paying taxes on income that should be tax-free, such as withdrawals from Roth contributions.
• Plan Disqualification: Inaccurate allocations can violate IRS rules, potentially jeopardizing your plan's tax advantages.

Understanding Your Contribution Sources

Before we dive into recordkeeping, let's clarify the different types of contributions you can make to your Solo 401(k):

• Pre-tax Deferrals: These are contributions you make as an employee before taxes which are not includable as taxable income. For self-employed individuals and partnerships, the employee contribution is used as a tax deduction on their own personal income tax return. While they reduce your current tax burden, you'll pay taxes on withdrawals in retirement.

• Designated Roth Contributions: Also employee contributions, but you pay taxes on them upfront. The benefit? Withdrawals in retirement are typically tax-free if certain criteria are satisfied. The potential is providing TAX-FREE distributions of the contribution and earnings for you and your beneficiaries in the future. 

• Profit-Sharing Contributions: These are made by your business (as the employer) to your Solo 401(k).  The contributions are also tax deductible and can significantly boost your retirement savings.

• After-tax Contributions: These are employee non-deductible contributions (contributions are not tax deductible). Earnings on the invested contributions grow tax deferred and are subject to taxes when distributed. The contribution can also be moved (converted to the Roth) within the plan for the benefits of future tax-free distributions.

• Rollover Contributions: Funds moved from other retirement accounts, such as a previous employer's 401(k) or an IRA.

• Matching Contributions: (Less common) Employer contributions that match all or a portion of your employee contributions.

Contributions made to the plan must be tracked separately since the rules associated with each contribution source may be different.  When you use funds from these different contribution sources to make an investment, the income generated by that investment (e.g., rental income) and expenses must be allocated to each source or “bucket” proportionally.

For example, if you purchase a rental property using 20% from your pre-tax deferrals and 80% from your designated Roth contributions, the rental income should be divided and deposited back into the Solo 401(k) account accordingly. 20% of the rental income goes back to the pre-tax deferral bucket, and 80% goes back to the designated Roth contributions bucket.

Similarly, expenses related to the property (like repairs) should also be allocated proportionally across the contributing buckets.

The Importance of Accurate Allocation

Each contribution type has different tax implications. For example, income generated from pre-tax contributions will be taxable in retirement, while income from Roth contributions may be withdrawn tax-free.

The IRAR Advantage:

IRAR's Self-Directed Solo 401(k) platform simplifies recordkeeping with:

• An intuitive online interface: Easily track contributions, investments, and income allocations in one place.
• Automated recordkeeping features: Our system helps allocate income and expenses to the correct contribution buckets.
• Dedicated support: Our team of experts is available to answer your questions and guide you through the process.

Stop the Recordkeeping Headache

Don't let poor recordkeeping jeopardize your retirement savings. Schedule a Free Consultation to learn how IRAR can simplify your Solo 401(k) recordkeeping and help you achieve your retirement goals.